Meeting Minutes

Clear Falls Volleyball Booster Club - Meeting Notes 

Date: August 11, 2025 Time: 5:30 PM Location: Competition Gym 

Recorded by: Crystal Mills 

Attendees 

Tiffany Clark, Jeremy Porter, Lain Porter, Michelle Phillips, Raimy Jones, Heather Monteleone, Julia Bucher, Led Lopez, Ashley Sorensen, Jamie Willis, Michelle Bohnert, Dale Mills, Crystal Mills, Coach Williams, Cassie Vanderford, Stacey Martinsen, Leah Pingel, Lori Flores 

Old Business 

- Financial Audit 

- Due September 1, 2025 

- Responsible: Tiffany Clark 

New Board Positions 

- President: Tiffany Clark 

- Vice President: Jeremy Porter / Lain Porter 

- Treasurer: Heather Monteleone 

- Secretary: Crystal Mills 

- Website Coordinator: Danielle Woods 

New Business - Concessions 

- Only 4 people have not turned in concession donations. 

- Strong start to the season in concession sales; final profit total pending. 

- Last year's concession revenue: approximately $7,000. 

- Current stock sufficient for the next 3 home games. 

- Concession Lead: Cassie Vanderford 

New Business - Gameday Committee 

- Need a committee lead - 6 volunteers signed up to help. 

- Meals: Chick-fil-A and Tropical Smoothie confirmed for the season. 

- Exploring other meal options. 

- Orders for August 17 game day (Tuesday/Friday) must be submitted. 

- Game Day Design Board: Need a volunteer to lead; Brad Harris may be available to assist. Hospitality Room 

- Stocked through next tournament. 

- Considering catering for future tournaments. 

Spirit Items 

- Need a coordinator to manage spirit items, posters, and game-day fan engagement. Locker Decorations 

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Clear Falls Volleyball Booster Club - Meeting Notes 

Date: August 11, 2025 Time: 5:30 PM Location: Competition Gym 

Recorded by: Crystal Mills 

- $10 per athlete for decorations. 

Sponsorship Fundraiser 

- Each player is encouraged to obtain at least one local business sponsorship ($250-$2,000). - Sponsorship form to be shared via SportsYou. 

- Tentative form due date: August 21 - allows time for printing sponsor materials. - Questions raised about what is included in the $2,000 sponsorship level (e.g., banners, personalized items). 

- "Split the Pot" fundraiser suggested by Cassie Vanderford - will research execution from basketball team. 

- List of committed sponsors will be posted on SportsYou. 

- Players should not collect money - they are only responsible for securing business commitment and form completion. 

Homecoming (HOCO) 

- Carnival: Not participating. 

- Parade: Scheduled for September 22 

- Float confirmed 

- Driver: Dale Mills 

- Float decoration scheduled for September 21 (Sat or Sun) 

- Theme: Nautical/Ocean 

- Need a catchy phrase 

- Players will wear sailor-themed outfits and bring candy to throw 

Theme Nights 

- September 16: Intermediate Night 

- Teacher Night: TBD 

- Additional theme nights to be discussed at next meeting 

Dig Pink Night 

- To be discussed at the next meeting 

End-of-Season Banquet 

- Date: November 19 

- Location: South Shore Harbour 

- Decorations and menu to be finalized one month in advance 

Other Updates 

- Leah Pingel started parent group chats for each team on SportsYou 

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Clear Falls Volleyball Booster Club - Meeting Notes Date: August 11, 2025 Time: 5:30 PM Location: Competition Gym Recorded by: Crystal Mills 

Next Board Meeting 

Tentative Date: September 15, 2025